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Privacy policy

Emotionally Friendly Settings is a product of Salford City Council. Our core data protection obligations and commitments are set out in Salford City Council’s primary privacy notice.

This notice provides additional privacy information for education providers and their employees about the Emotionally Friendly Settings programme and accreditation.

Purpose(s)

We collect your personal information for the following purpose(s):

  • To support education providers in assessing their progress towards becoming an Emotionally Friendly Setting
  • In accrediting education settings as an Emotionally Friendly Setting
  • In providing our related services to you e.g. provision of training, access to the members area of our website
  • In holding a register of contacts and Emotionally Friendly Settings’ champions for each education provider
  • To communicate with you about the service we provide and related opportunities for your professional development

Categories of personal data

In order to carry out the above purposes we collect and obtain:

  • Emotionally Friendly Settings audit data which may ask for your name, job role or workplace on occasion where we are required to track or monitor audit data over a period of time
  • Your name, job role, contact details and employer, where you have indicated on behalf of your employer, or your employer has indicated, that you, or they, are interested in or would like to receive a service from us
  • Your name, job role and contact details where you provide an independent educational psychology service to a setting entering into a contract with Emotionally Friendly Settings (this is so that we can work collaboratively with you to support the setting)
  • Your name, job role, contact details and employer, where you are a contact for Emotionally Friendly Settings or you are an Emotionally Friendly Settings Champion
  • Your name, job role, contact details and employer where you wish to access the members only area of our website

We will never ask for personalised data on pupils. Where evidences are provided for the accreditation we specifically ask for all personal data to be removed by an education provider before that evidence is submitted.

The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:

  • Racial or ethnic origin
  • Sexuality and sexual life
  • Religious or philosophical beliefs
  • Physical or mental health
  • Criminal convictions and offences

We do not collect special or sensitive data specifically. However, we do recognise that sometimes this may be inferred by the nature of the education provider by whom an individual is employed.

Legal basis for processing

The legal basis for processing your personal information is:

  • To fulfil the service contract entered into with an education provider by whom you are employed
  • Marketing purposes: where we have asked and you have consented to receive electronic marketing information about our services (you may withdraw your consent at any time)

Your personal information may also be shared with other organisations, such as those who assist us in providing services and those who perform technical operations such as data storage and hosting on our behalf.

If statutory or contractual, consequences if information is not provided

If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you or your employer, or we may be prevented from complying with our legal obligations.

Information sharing/recipients

We may share personal information about you with the following types of organisations:

  • Education providers e.g. schools, colleges, early years settings
  • Education or Health professionals e.g. Education Psychologist, CAMHS, Learning Support
  • Third party professionals e.g. Local authority, Social Care, Housing, Youth Offending team, Home Office, NHS, CCG, DfE

Categorise sources if not obtained from data subject (including ‘Public’ sources if applicable)

As well as information collected directly from you, we also obtain or receive information from:

  • The education provider by whom you are employed
  • Education professionals e.g. Education Psychologist, CAMHS, Learning Support
  • Third party professionals e.g. Local authority

Automated decisions

For this service:

  • All the decisions we make about you involve human intervention

Data retention/criteria 

Our Retention Schedule outlines how long we retain certain types of information:

We will hold your personal information whilst the education provider by whom you are employed is engaged with the Emotionally Friendly Settings programme.  Your personal information will be deleted from our records at whichever is sooner of the following: the time we are informed you no longer work for the education provider;  or 5 years after that education provider ceases involvement with the Emotionally Friendly Settings programme.

Rights of individuals, (DPO contact information  rights/complaints), Complaints (ICO))

Information about:

  • exercising your rights
  • contacting our DPO
  • raising a concern with us, or
  • making a complaint to the Information Commissioner

is accessible in our guide on exercising your rights.

Updates (notice)

We may update or revise this privacy notice at any time so please refer to the version published on our website for the most up to date details.

How we use cookies on this website

What is a cookie?

A cookie is a small text file usually containing a random and unique identifier that is sent to your browser from a web server and then stored onto your computer's hard drive. They are used to store information about you on your computer.

For more information about cookies, see the All About Cookies website.

The cookies we use

Google Analytics

We use Google Analytics to find out how many people are accessing our website. If you don't want to send data to Google Analytics you can download an opt out browser add-on.

Microsoft Clarity

We use Microsoft Clarity to capture how you use and interact with our website through heatmaps and session replay. Masking is in place to protect personal information from being seen or stored. Website usage data is captured using first and third-party cookies and is used to improve our website. Additionally, we use this information for site optimisation. For more information about how Microsoft collects and uses your data, visit the Microsoft Privacy Statement.

We use the following cookies on the Safer Schools site:

Cookie Identifer(s) Purpose
Google Analytics

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_gat
_gid

To find out how many people are accessing our website. If you don't want to send this data, you can install a browser add-on to opt-out off this information being collated by Google.
Windows Azure

ARRAffinity

This cookie is set by websites that run on Windows Azure cloud platform. The cookie is used to affinitize a client to an instance of an Azure Web App.
CloudFare

__cfduid

The cookie is set by CloudFare. The cookie is used to identify individual clients behind a shared IP address and apply security settings on a per-client basis. It does not correspond to any user ID in the web application and does not store any personally identifiable information.
Microsoft Clarity

_clck

Persists the Clarity User ID and preferences, unique to that site is attributed to the same user ID.
Microsoft Clarity

_clsk

Connects multiple page views by a user into a single Clarity session recording.
Microsoft Clarity

CLID

Identifies the first-time Clarity saw this user on any site using Clarity.
Microsoft Clarity

ANONCHK

Indicates whether MUID is transferred to ANID, a cookie used for advertising. Clarity doesn't use ANID and so this is always set to 0.
Microsoft Clarity

MR

Indicates whether to refresh MUID.
Microsoft Clarity

MUID

Identifies unique web browsers visiting Microsoft sites. These cookies are used for advertising, site analytics, and other operational purposes.
Microsoft Clarity

SM

Used in synchronizing the MUID across Microsoft domains.

To delete cookies or reject cookies

We recommend you allow the cookies we set by this website as they help us provide a better service and make our website easier to use.

If you do not want to receive cookies from this website, select cookie settings under the privacy settings in your browser options, then add our domain to the list of websites you do not want to accept cookies from.

Under settings you can also delete individual cookies or any cookies that your browser has stored.

Find out more about how to manage cookies.

If you set your browser to refuse all cookies, please be aware that there may be functionality on various websites that does not work.

Find out more

If you've got any questions about Emotionally Friendly Settings please get in touch.

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